A successful event is not complete without audio visual equipment. It is necessary for the smooth flow of the event and the delivery of content. But setting up audio visual equipment in Calgary can be heavy on the pockets for some organizations, especially when regularly holding these events. If you are looking for ways to cut down on costs but without cutting corners, here are some tips that can help:

1.Rent the equipment instead of buying.

Buying audio visual equipment can take a huge chunk out of your budget. You need to make sure that you are buying the right equipment and that it has good quality to last a long time. The best brands out there might not come cheap.

However, if you want to have access to the best AV equipment but without spending a lot of money, your best option is to rent your audio visual equipment in Calgary. Since you will only rent when you need it, it also saves you money from having to maintain your equipment. Companies such as ProShow AudioVisual ensure that the equipment you are renting is always in top shape.

2.Consider bundling the services you are getting.

When renting your AV equipment from a company, find out what other services they are offering. Do they also offer on-site tech support? Are there other event services they are offering, such as hosting? You might want to consider bundling these services, as they are more likely to offer a discounted rate. Talk to the company to find out what other services they can offer.

3.Plan and book as early as you can.

Booking early gives you plenty of time to find different options and compare their rates. This way, you can find the most reasonable offers and even get a discounted offer. The closer you are to the event date, the harder it is to find good deals in AV equipment rentals.

4.Don’t rent more than what you need.

How many speakers do you need? Do you really need a projector? It’s important to assess the size of the venue, event activities, and program flow so you can determine what equipment would be enough.

Adding in-house equipment can also lower the costs. If you have AV equipment, you can talk to the rental company about adding those. But make sure you communicate your needs to have the right setup.