On June 12, 2020, OkayRelax, a Virtual Assistant Provider that empowers individuals to focus on their core responsibilities, published a blog entitled 9 Tasks You Can Outsource to Virtual Assistants (https://okayrelax.com/9-tasks-you-can-outsource-to-a-virtual-assistant/). The blog mainly discussed three things: the importance of delegation, why delegate tasks to a virtual personal assistant, and examples of tasks virtual personal assistants can help busy individuals with.

The Importance of Delegation

Many individuals such as business owners, professionals, and parents find it challenging to accomplish all their tasks in a day. With so many things to do in limited time, their goal shifts from thoroughly completing each task to getting everything done. As a result, they end up either neglecting some of their tasks or working poorly on them, which most likely causes new problems to occur. Ironically, as they try to be productive, they only finish a few tasks because of the anxiety and stress that comes with accomplishing one thing knowing that there are many more things to tick off the task list. Apart from experiencing mental health problems, an individual who keeps on juggling excessive priorities may also suffer from physical health problems such as sleep deprivation, or worse, insomnia.

In times when they are unable to finish everything, many individuals wish for more time. They see the recurring problem as a lack of time issue when it’s not. Individuals need to realize that no one can control time. Instead of wishing for more time — something impossible to happen — they should start focusing on things they can control to address the problem.

One overlooked explanation for the recurring problem is the excessive number of priorities busy individuals need to manage daily. When the inability to finish everything on time happens repeatedly no matter the adjustments one makes on their schedule, then that can be the best explanation. In this scenario, delegating tasks is the key solution. When individuals delegate minor tasks, they empower themselves with the ability to focus on the major stuff that truly needs their attention. It helps them stay organized, efficient, and productive. Moreover, it provides them with more time to take care of themselves, which is ultimately essential and imperative.

Why Delegate Tasks to a Personal Assistant

In this day and age where much of the work is done through the use of the computer and enabled via the Internet, some busy individuals seek the support of online personal assistants to manage their tasks. Below are the common reasons why:

Versatility. Virtual assistants can handle a variety of tasks. Hiring a virtual assistant is like hiring three or four professionals because of the many functions he or she can do. For example, there's a Marketing Virtual Assistant who can handle social media management, blog writing, and administrative tasks all at once.

Expertise. Generally, online personal assistants are professionals proficient in various remote work. As they primarily serve as support to their clients, client satisfaction is their absolute priority.

Only takes a fraction of a cost. Hiring online personal assistants is not costly. As remote and independent professionals, online personal assistants are responsible for the equipment and tools they need to fulfill deliverables.

Tasks Busy Individuals Can Outsource to Online Personal Assistants

1. Data Entry
Update databases
Digitize files

2. Transcription
Provide a permanent record of meetings, webinars, teleconference, and interviews
Transform podcast episodes into ebooks

3. Lead Generation
Embed forms and include calls-to-action on blogs and landing pages
Create email and social media opt-ins
Cold calling
Send effective cold emails
Research for prospects on the web

4. Social Media Management
Answer direct messages
Respond to comments
Schedule posts
Create a content calendar
Copywriting
Graphic design

5. Administrative Tasks
Prepare emails, letters, reports, and memos
Make presentations
Book travel arrangements
Research

6. Activity Recommendation
Plan your family vacation
Order books

7. Database Management
Check and maintain CRM Systems
Update newsletter subscribers list

8. Appointment Setting
Coordinate with clients or partners regarding schedule
Send calendar invite

9. Online Grocery Shopping
Look for the store that can cater to client's needs and wants
Be mindful of client's specific requirements

About OkayRelax
OkayRelax is a Virtual Assistant Provider founded in the USA committed to making meaningful and successful relationships with clients. Its virtual personal assistants (https://okayrelax.com/) work hard not only to learn about the needs of their clients but also to know their clients really well. For this reason, their virtual personal assistants are able to provide the most suitable support clients' needs, empowering them to concentrate on the things they do best and get more time to relax.