In Part 2 of this series on Business Video Production, we spoke about planning to record a presentation and the importance of pre-planning, plus many of the variables you will run across and need to address. Part 3 takes this a step further by explaining some of the options and choices you have for recording more than just the speaker at the presentation such as; the PowerPoint, interviews and shots of the event.

These are options you'll want to discuss and decide on with your video production company when planning a presentation recording.

Very often a speaker has a PowerPoint (PPT) or similar graphics on screen to reinforce what they are saying. Without this, often what the presenter is saying is an incomplete story. The speaker might say something like "it is evident from this slide, etc." and unless you can see the slide, it won't make sense. Bottom line, you likely will want to include the PPT either with a live recording or later in editing.

Editing Options

Many video production companies handle this by during subsequent editing adding the PPT slides. This requires exporting the slides as images in PPT. Depending on the version of PPT you have, it might be as simple as using "save as" and choosing one of the image options. You can export individual images or the whole presentation. This works very well for slides that don't have a lot of transitions or builds and particularly well if they are static on the screen for long intervals. It also helps if the presentation is easy to match voice to slides. You'll need to sync up what is being said to the slides. A simple way to do this is during the presentation, have your video production company use a camera recording the sound, pointing at the screen and used as a guide during editing.

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Though effective for many presentations the edit won't capture PPT transitions, builds or anything else happening live on the screen. Additionally, if there is internet connectivity going on during the presentation, it will be nearly impossible to duplicate. Taking editing complexity a step further, instead of exporting slides, Camtasia or a similar screen capture application can be used in subsequent editing to capture a PPT presentation played back and synced to the voice/presentation captured with your screen camera. This isn't ideal because it is a lot of work and expense to edit and still doesn't address capturing some of what went on on screen.