In the school of organization that is email there are frequently two functions that people fall under: filers or pilers. The filers might create folders where tag them prioritize or to categorize them, to file their e-mails, or have some system of organization. The pilers will not file, but instead leave all their e-mails (read or unread) in their inbox.


For pilers, it appears that a straightforward filtering of e-mails should help them locate e-mails. A piler could filter by e-mail sender or issue and even time frame. A simple search function might do the trick, when it doesn't uncover an e-mail. For instance, there is certainly the Instant Search function that allows users to help locate e-mails. This really is helpful but sometimes does not easily locate e-mails that users seek. This occurs especially if the keywords are general enough. Outlook further enables operators to be used by users in the Instant Search function. The e-mail could be found by a search for attachments: XXX, if a user recalls the name of an attachment.


For filers, a tool available in the search tools ribbon will be to choose all subfolders or specific folders. Other options include using additional standards including searching for those e-mails with attachments only or from a specific sender and even within a certain date range. This really is especially helpful if those details that are special can be recalled by users in the e-mails they truly are seeking.


Creating a search folder is yet another approach to search for e-mails. The search folder enables users to use the same standards repeatedly to seek out items. For instance, if certain e-mails are marked as Important, a search folder can be created to identify these specific e-mails every time. Other options include mail unread or flagged for follow up, mail from and to special people, even mail with special words, big mail, old mail, mail sent right to me, and mail sent to public groups. Custom search folders also can be created with standards such as by time received or created, and have filters such as only pieces flagged by somebody else. Additionally there are more particular areas like relevance, prognosis variant, date/time, and standing that is distant, to name some.


In summary, whether an user is piler or a filer there's a search function that should help at least narrow down the search for an e-mail or to locate.